Position Summary

Performs receptionist, clerical, and administrative support functions; ensuring complete customer satisfaction, by performing the following duties.  In addition, is r esponsible to prepare, revise, and maintain Central's non-technical documentation and update Central's technical documentation.

Key Position Responsibilities

• Answers incoming telephone calls on a switchboard, conveys messages, directs or transfers calls, and takes messages in a professional manner.
  
• Greets visitors, including customers, vendors, and applicants; assigns visitors' passes, and maintains an accurate log of authorized visitors.
  
• Coordinates scheduling of conference rooms, and other interview and meeting locations, as necessary.

• Writes, types, or enters information into computer to prepare correspondence or complete other paperwork, and performs other data entry functions.

• Files paperwork and maintains files in accordance with established standards by archiving older files, to keep file cabinets current, as well as neat and orderly; m aintains archived storage system; responds to requests to store and retrieve archived items and updates archived items log.

• Assists in maintaining Central's Documentation Control System; reviews documents to ensure completeness and accuracy prior to final acceptance; ensures necessary approvals are in place for specified documents; files and maintains controlled documentation.

• Makes changes to existing documents as indicated by authorized managers and others.

• Maintains document control integrity with document content, history, and approval routing.
  
• Supports efforts to ensure requested documentation and reports are provided to customers in a timely manner.

• Maintains Express Mail log database for tracking number details and costs, and reconciles balances monthly.

• Fills customers' requests for product catalogues, as entered by Sales Department members.

• Keeps track of office supplies usage by department, and maintains office supplies budget.

• Performs special projects as assigned by the Accounting Manager.

• Provides support for and assists with various accounts payable, budgeting, accounts receivable, and credit processes when necessary. Tasks include, but are not limited to:

  • Matching invoices and packing slips
  • Coding invoices
  • Entering invoices batches
  • Preparing check runs for signature
  • Making collection calls
  • Assisting in the customer credit approval process

• Enter purchase order requisitions and maintains database for external engineering documents.

• Makes improvement recommendations to Central's documentation process
  
  
  Position requirements Required

• High school diploma or general education degree (GED); and a minimum of two years related administrative/clerical experience in an office.
  

  Preferred

• More than two years administrative/clerical experience in an office; two years of college, secretarial or business school; experience answering incoming phone lines, and experience with ISO9001:2000 are all preferred.

  Computer Skills

• Proficiency in Microsoft Word, Outlook, Excel, and Windows NT are required and working knowledge of AS/400 is preferred.

Central Semiconductor Corp is an Equal Opportunity Employer